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How to write an employment verification letter if you're an employer you may be asked to write a verification letter for an employee for a rental bank account insurance or job application you will need a company letterhead business information employee information a signature and an email address or direct phone line step 1 know an employment verification letters function it can be for a landlord's rental application a bank loan or a prospective employers job application step 2 write the letter on company letterhead and include a statement saying you are currently employed and note your starting date address the contact person with mister or MS or use their full name step 3 include information about the business such as the company's name and phone number and the person's former supervisors name or the name of the company's Human Resources professional step 4 list the employee's name position and start date at the beginning of the letter step 5 write a short paragraph outlining the employees responsibilities step 6 sign the letter and include your title at the company give your email address or direct phone number in case further information is required did you know George O'Leary resigned after five days as Notre Dame's head football coach after they discovered he'd lied on his resume you